What Information Is Needed for International Flower Delivery

To arrange an international flower delivery you usually need the recipient's name, phone number, delivery location, delivery date and your preferred bouquet. If the recipient is staying at a hotel, villa, dining at a restaurant or on a yacht, additional location details may be required. This is not an explanation of how international delivery works (that is here) nor an ordering walkthrough (that is here). It is a checklist: what to have ready so the order actually gets delivered.

Minimum information:

recipient's name;
destination country and city;
delivery address (or hotel / villa / restaurant / marina);
recipient's phone number;
delivery date;
bouquet or flower preference;
card message.

Recipient's Full Name

The name is how the bouquet finds its person when the courier does not hand it over directly. Hotel reception checks it against the guest list, villa security against the name on file, an office against its staff list, a restaurant against the reservation. Write the first and last name in Latin letters exactly as in the booking: "Elena Petrova", not "Lena". For hotels this matters most — a name that does not match the reservation is the most common cause of delay.

Recipient's Phone Number

Needed so the courier can get in touch on site: find the entrance, announce arrival, ring the intercom. Give it in international format with the country code (+44, +7, +971). If you don't want to share the number or don't know it, say so: for a hotel or restaurant you can manage without a phone (by name and reservation); for a villa or apartment the number of the property manager, host or a friend nearby will do. We won't promise the phone is never needed — but in the hotel scenario it rarely is.

Delivery Address

It depends on where the recipient is:

Home or apartment — the full address: street, building, floor, flat, entrance, postcode.

Hotel — hotel name, its address (if the name is not unique), the guest's name as in the booking, room number if known.

Villa — exact address, the name of the urbanisation or complex, access information: gate code, name on file with security, a landmark.

Restaurant — restaurant name, the name the reservation is under, reservation time.

Yacht — yacht name, marina or port, berth, a contact for the captain or broker.

City and Country

Writing "Barcelona" is not enough. You need "Barcelona, Spain" plus the exact delivery point. Why: hotels with the same name exist in different cities and even in different districts of one city (chain hotels with similar names), and similarly named restaurants and villas sit on neighbouring streets. The more precise, the fewer clarifying questions on delivery day.

Delivery Date

Scheduled delivery — a specific date; the most reliable option.
Same-day — possible in some cities when ordering before midday local time, but not everywhere and not always.
Next-day — almost always the full choice of bouquets and windows.
Occasion date — birthday, anniversary, hotel check-in.

For birthdays, anniversaries, weddings or yacht deliveries, ordering in advance is usually preferable: the hotel needs time to place the bouquet in the room, the yacht to receive it before guests board.

Preferred Delivery Time

An exact minute is usually not guaranteed — delivery is agreed as a window. But timing is often dictated by the scenario, and it is worth naming:

hotel check-in — the bouquet should be in the room before arrival;
restaurant reservation — flowers with the hostess before the guests arrive;
yacht departure — delivery before casting off;
birthday surprise — at breakfast or on return from a walk.

What Flowers Do You Want?

You don't need to know the exact name of a bouquet. It is enough to describe:

flower type (roses, peonies, orchids, mixed bouquet);
colour;
size;
style (classic, minimalist, lush);
occasion;
budget.

"I want a romantic bouquet of red and pink flowers, medium, up to €200" — that is enough to select an arrangement and send 2–3 options. Why the composition may differ slightly from the photo is explained in are flowers shipped internationally or prepared locally?.

Occasion

The same person orders completely different arrangements for a birthday, anniversary, proposal, honeymoon, congratulations, apology, wedding or simply a romantic surprise. The occasion sets the format (boxed for a hotel room, compact for a restaurant, large roses for a proposal), the card text and even the delivery time.

Card Message

What should you write? Short beats long.

Birthday: "Happy Birthday! I wish you an amazing day."
Anniversary: "Happy anniversary. I love you."
Proposal: "I can't wait to spend the rest of my life with you."

Add a signature — or "no signature" if it is a surprise.

What if I Don't Know the Recipient's Room Number?

You can usually provide the hotel name and the guest's name even without a room number. Depending on the hotel's procedures, the delivery is coordinated through reception or the concierge: the bouquet is accepted in the guest's name and taken to the room by staff. Hotels normally don't disclose room numbers, so not having one is the norm, not an obstacle. More: hotel flower delivery in Barcelona, Seville hotels for a surprise.

What if I Don't Know the Exact Address?

Hotel — name + guest's name.
Villa — ask the recipient or the host for the address and the name on file with security; without an address a villa delivery won't work. See hotels and villas in Bali, a surprise at a hotel or villa in Ibiza.
Restaurant — name + reservation name + time. See Mykonos restaurants, Phuket restaurants.
Yacht — name + marina + contact on board. See flowers to a yacht.

The more precise the location details, the easier it is to coordinate delivery.

Do I Need to Provide the Recipient's ID or Passport?

Normally no — basic delivery details are sufficient: name, location, phone, date. Requirements can vary depending on the destination and delivery location (for example, access control at a gated complex or a port), but the recipient's passport details are not required for an ordinary order.

Do I Need to Provide My Own Address?

No. Sender information and delivery information are different things. From you we need only a contact for communication (WhatsApp or e-mail for the confirmation and the photo) and a payment method. You can be in Germany and the recipient in Spain — for international flower delivery that is the normal situation.

Hotel Delivery Checklist

☐ guest's full name (as in the booking)
☐ hotel name
☐ hotel address (if the name is not unique)
☐ room number, if known
☐ guest's phone number, if available
☐ delivery date
☐ preferred timing (check-in / breakfast / return)
☐ card message

Yacht Delivery Checklist

☐ yacht name
☐ marina or port, berth
☐ delivery date
☐ boarding or departure time
☐ charter or crew contact, if available
☐ recipient's name
☐ phone number

Where we deliver to yachts — flowers to a yacht, yachts and villas of Mykonos.

Wedding Checklist

A wedding order is not a single-bouquet delivery but a project with set-up and timing:

venue and its address;
wedding date;
set-up time and ceremony time;
number of arrangements;
bridal bouquet requirements (style, flowers, size);
table arrangements (how many tables, format);
colour palette;
venue or coordinator contact.

Such orders are discussed 3–8 weeks ahead. Examples: wedding in Ibiza — the full guide, wedding flowers in Barcelona.

What Happens if Some Information Is Missing?

If you don't know the room number, the exact delivery point or the recipient's local phone number, don't automatically assume the order is impossible. Provide everything you have and explain the situation: "I only know the name and the hotel", "a villa somewhere in Ornos, only a UK phone". In most cases the missing piece is resolved through reception, the property manager, the reservation or your recipient on the day.

Example: Sending Flowers to a Hotel in Barcelona

Recipient: Anna Smith
Hotel: Hotel X
City: Barcelona, Spain
Room: unknown
Date: 20 October
Occasion: anniversary
Flowers: pink and white romantic bouquet
Card: "Happy anniversary, I love you."

Even without the room number, the hotel name and guest information provide a starting point for coordinating the delivery, subject to the hotel's procedures.

Final Checklist

Before placing an international flower order, have these ready: recipient's name · country and city · delivery location · phone number · delivery date · preferred time, if relevant · flower or bouquet preference · occasion · card message · additional instructions ("surprise", "leave with the concierge").

Frequently Asked Questions

What information is needed to send flowers internationally? Recipient's name, country and city, delivery location, phone, date, bouquet preference and card message. For a hotel, villa, restaurant or yacht — extra location details.

Do I need the recipient's phone number? Preferably. For a hotel or restaurant the name and reservation may be enough; for a villa or apartment a phone is practically essential — a manager's or friend's number also works.

Can I send flowers if I don't know the hotel room number? Usually yes: by hotel name and guest's name, via reception — depending on the hotel's procedures.

Can I send flowers to a hotel with only the guest's name? Guest's name plus hotel name is normally a sufficient minimum. A date and time help a lot.

Do I need the recipient's exact address? For a home or villa — yes. For a hotel, restaurant or yacht the name replaces the address.

Can I order flowers for someone in another country? Yes, from anywhere. Step by step — in the guide.

What information is needed for yacht flower delivery? Yacht name, marina or port, date, boarding time, crew contact, recipient's name and phone.

How far in advance should I provide the delivery details? The earlier the better: a day ahead for an ordinary bouquet, 1–2 days for a hotel check-in or a yacht, several weeks for a wedding.

YUCCA Flowers — international flower orders to 80+ cities: hotels, villas, restaurants, yachts, weddings. Send the details in one message — we do the rest.

What Information Is Needed for International Flower Delivery: A Pre-Order Checklist